SEF Systems

Make It Easy

The all-in-one HR platform

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New: HR Assistant AI

Ask in natural language. The AI finds, explains, alerts—and drafts your documents.
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SPECIAL: Setup Fees Waived

Setup fees are waived until September 30.

Choose what you want to explore

🧩 Everything is grouped in a single platform to simplify your operations.

BASE

Multi-site planning, prefilled certificates, leave, reports & e-signature, and more.

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CCNT (HORECA)

Built-in CCNT engine: balances, premiums, rest—inspection-ready.

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HR Assistant AI

Natural search, summaries, smart alerts and proactive compliance.

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HR PORTAL

People stats, leave monitor, birthdays, skills, alerts.

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PROJECT

Project management, phase tracking, real-time monitor, and work statistics by project.

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PAYROLL

Payroll details, complete salary breakdown, and ISO conversions.

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Optimize time management with a modern, intuitive—and truly simple—solution.

⏱️ Take back control of time, without paperwork.

No more Excel sheets, missed punches or CCNT calculations. Manage time & attendance, schedules, documents, signatures, projects and payroll—with built-in compliance and an HR Assistant AI.

⏱️ SEF Systems streamlines your day-to-day

Smart time tracking, dynamic scheduling, automated reports and compliance baked in (LTr/OLT, CCNT). Say goodbye to errors, duplicates and time-consuming manual tasks.

📊 Gain efficiency and peace of mind—and stay compliant in every situation.

With SEF, every minute counts—for your teams, your projects and your margin.

The all-in-one HR platform to manage time, teams and payroll

Centralize time & attendance, scheduling, the HR portal, e-signature, official certificates, projects and payroll… in one simple, modern platform.

👉 REQUEST YOUR DEMO AND DISCOVER A NEW WAY TO MANAGE TIME.

PUT AN END TO RECURRING PAIN POINTS

We solve everyday pains—not just ship features.

Unmanageable spreadsheets — gone
Missed or wrong punches — fixed and logged
Shifting schedules — updated in 1 click
CCNT & LTr/OLT compliance — auditable proof
Costs under control — time by project
Multi-site — governance and granular roles

NEW — HR Assistant AI

Your smart HR interface: find, understand, secure.

A copilot embedded in the platform to speed up HR work and keep you compliant.

Natural search: “Show me Marie’s overtime in August.”
Automatic employee summaries
Proactive compliance: LTr/OLT, CCNT — contextual tips and reminders
Smart alerts: time anomalies, missed rest, overtime limits, expiring documents

PERFECT FOR EVERY INDUSTRY

Flexible and modular: adapts to your size and sector.

Restaurants
Garages
Hotels
Schools
Offices
Medical centers

One platform, switchable modules

Activate à la carte: time, scheduling, payroll and compliance—only what you need, when you need it.

Start with the common base: smart punching (badge, mobile, biometrics), visual scheduling, HR portal, e-signature and prefilled official certificates. Everything is centralized, traceable and easy to run.

HORECA? Enable the CCNT module out of the box: continuous +/- balances, premiums (night/Sunday/holidays), automatic checks (breaks, rest, maximum durations) and inspection-ready summaries.

🧩 Common base (all sectors)

Centralized HR portal: employee files, documents, fine-grained roles & permissions.
Assisted scheduling: by site, team, skills and constraints.
Employee self-service: leave, corrections, changes, manual punches with workflows.
Real-time & alerts: presence, absence, late arrivals, early departures.
Configurable hour accounts: OT/extra, time bank, compensation/RTT.
Reports & dashboards: by period/site/team/project; Excel/PDF exports.
E-signature: timesheets & documents (amendments, notes, receipts).
Official certificates: prefilled (up-to-date templates).
Payroll exports: Winbiz, Crésus, etc.
SEF Project: project/phase tracking, budgets, planned vs. actual.
Compliance & security: audit log, GDPR, LTr/OLT compliance.
Multi-establishment: group view, governance and granular rights.
Mobile: geo-punching, allowed zone, optional photo capture.

⚖️ CCNT Module (Hospitality)

Built-in CCNT engine: continuous +/- balances, compensatory rest, vacation, holidays.
Automatic calculations: individual FTE rate & site weekly hours.
Premiums: night/Sundays/public holidays (configurable).
Service-oriented planning: splits, multi-roles, seasonal & temp staff.
CCNT summaries ready for inspection: monthly recaps + cumulative since entry.
E-signature & audit: signed timesheets, validation logs.
Payroll exports: Hotela+
Checks & alerts: max durations, mandatory breaks, rest, overruns.

MULTI-SITE MANAGEMENT

Simplify execution, maximize results.

Centralize all your sites while keeping a clear view of each one. Run multiple establishments from one interface with fully customizable access and roles.

Manage every site from a single platform… as if each had its own!

👥 Fine-grained permissions

Define exactly what each admin can see or do: view, create, edit, delete—everything under control.

👑 Group-level view for supervisors

Multi-site leads see all establishments at a glance and filter by entity as needed.

✅ Simple, secure and 100% customizable

Whether you run 2 or 20 sites, the solution adapts to your organization and saves you valuable time.

SEF Share workspace

Distribute, sign, archive—without friction.

Drag & drop your reports into the platform: they’re automatically sent to the right people for e-signature and archiving.

📁 No more manual sending or lost files: everything is centralized, traceable and fast.

🔄 How it works:

- Automatic distribution of reports to sign
- Personal “In progress” space for every employee
- One-click e-signature + download
- Automatic filing into “Signed”
- Admin view of signed / pending documents

SEF PORTAL & HR ASSISTANT AI

Smart HR portal: statistics, tracking and real-time alerts with our HR Assistant AI

📌 Key capabilities

Workforce statistics: split by gender, age bands, tenure, full-time/part-time.
Leave monitor: live balances, pending requests, absence calendar, clash detection.
Upcoming birthdays: next events list and automatic notifications.
Skills filter: quick search by skills to build teams (site, project, department).
Custom hour balances: rules tailored to your company (OT, negative, compensation, rest).
Dashboards & alerts: KPIs, thresholds and alerts (late, overruns, missing proofs).
HR Assistant AI: instant answers, multi-data search, compliance recommendations, and more.

🎯 Result: instant visibility and faster decisions—without Excel.

SEF PROJECT extension

Track time by project: construction, architecture, engineering, services.

📌 Key features:
- Live tracking of ongoing projects
- Precise assignment of people and phases
- Detailed stats by project, phase, employee
- Global analytics by period (day, week, month, project)
- Multi-project view to compare loads and budgets

🎯 Gain visibility, accuracy and performance—from quote to wrap-up.

OUR TIME CLOCKS

Fast, secure and smart

Time clocks with best-in-class identity technologies for a smooth, fast and reliable experience.

📸 Smart capture (optional)

A photo can be taken at punch time to verify workwear and shift start. This option can be disabled based on your preferences.

🔐 Available technologies:

- Facial recognition (Face ID)
- Biometrics (fingerprint)
- Palm recognition
- RFID/MIFARE badges
- Personal PIN (keypad)

⚡ Fast and secure identification—even at rush hour.

OUR MOBILE APPS

Time tracking in your pocket

Your people manage their time easily, wherever they are.

🛰️ Instant geo-punching

- Quick punch from the smartphone
- Exact address displayed at punch time
- Allowed zone configurable (or free)
- Optional photo capture

📆 HR on mobile:

- View schedule in real time
- Submit requests (leave, manual punch, schedule change…)
- View hours and balances

📲 Simple, fast, effective—autonomy for teams, control for the business.

We still have so much more to show you!

We’ve only scratched the surface. The best is to try it: request an online demo and test the platform afterwards—make up your own mind.

Compliant with Swiss labor law — CCNT included

The practical solution to manage your workforce and regain control of time with flexible punching, planning and reporting. Time to comply with working time directives.

Law reference
OBLIGATION TO RECORD WORKING TIME
Art. 46 LTr requires employers to keep registers and documents needed for the enforcement of the law and its ordinances available to the authorities. OLT 1 (art. 73) specifies daily and weekly working hours (including compensatory and overtime) as well as breaks of half an hour or more.

Service compliant with GDPR & FADP

With our system, record hours and presence via RFID, biometrics or facial recognition. Choice of identification methods and consent configuration ensure compliance with European (GDPR) and Swiss (FADP 2023) data protection laws. High-precision sensors (500 dpi), contactless RFID readers and dual 3D cameras provide secure, accurate and immediate identification.